Applies to versions: 1.4, 1.5, 1.6
Employee Status View
The Employee Status View is an electronic In/Out board for tracking employee's status throughout the day.
Security Level Required: Login access (username and password)
Using the left pane Main Menu, click on: Directory » Employee Status
General Information
- All active employees are listed on the Employee Status View screen along with their current In or Out status and the last Job they worked. This information is viewable by all employees.
- Employees currently clocked IN display in green text.
- Employees currently clocked OUT display in gray text.
Automatic Refresh
Comments
- Employees and System Administrators can not view or edit Comments for anyone but themselves.
- Managers can view and edit Comments only for themselves, their employees and/or their employee's employees.
- Employee Administrators and Payroll Administrators can view and edit Comments for all employees.
Adding / Removing Clock Comments
- An employee can log-in and enter a Comment to accompany his/her last clock event by clicking on Click to add a note next to his/her name.
- Managers can add Comments for themselves, their employees, and/or their employee's employees.
- The clock Comment is cleared from the Employee Status View screen when the employee clocks again.
- Once a clock Comment is entered, it can be edited only until the employee clocks again. After the employee clocks again, the clock Comment is "locked" from future edit.
- The Comment is saved as a Clock Note and can also be viewed by editing the time in the employee's Time Edit/Report.
EXAMPLE: An employee comes back from lunch and realizes she forgot to clock out before she left. After clocking back in, she enters "Forgot to clock out for lunch at 12:05pm" using the Comment section of the Employee Status View screen. This will attach a note to the employee's clock-in time that her manager will be able to see on the Time Report. In addition, the comment will be visible on the Status View screen to her manager and any Employee or Payroll Administrator, but will not be visible to other employees.
NOTE: The "Click to add note" prompt will only appear next to an employee who has had clock events within the last calendar week (168 hours).