Applies to versions: 1.3, 1.4, 1.5, 1.6

Terminating/Rehiring Employees

TimeIPS maintains employee records for both active and released employees. This article explains how to inactivate, reactive and delete employee records.

Security Level Required: Employee Administrator, System Administrator, or Payroll Administrator

Using the left pane Main Menu, click on: Administration » Employee Management » Employees

Terminating an Employee

TimeIPS stores employee's time and payroll information historically. You will mark terminated employees as no longer employed, rather than deleting their information completely from TimeIPS. You may delete employee records only if the employee does not have any time data and/or a payroll cycle has not passed.

Click on the + sign next to the name of the terminated employee to expand the record.

On the Required or Employment tab, use the Employed pull-down to select "No, eligible for rehire" or "No, not eligible for rehire".
Click on the minus sign next to the employee's name to collapse the record and save the changes. This will inactivate the employee record.

Rehiring an Employee

TimeIPS stores employee's time and payroll information historically. Once an employee's record has been marked as no longer employed, the record becomes inactive but can later be reactivated if the employee is rehired.

Click on the + sign on the Display Options bar to expand the window.

Check the box next to Show released employees, then click on the Display button. Active and released employees will display.

Click on the + sign next to the released employee's name to expand the employee's record.

On the Required or Employment tab, use the Employed pull-down to select "Yes" to reactivate the employee's record.
NOTE: If the employee's original ID/Badge number has been reassigned to a different employee, you must assign a new ID/Badge number to the rehired employee before leaving this screen.

TIP: Use the "Suggest ID/Badge Number" to generate an unassigned badge number.

Click on the - sign next to the employee's name to collapse the record and save the changes.

Deleting an Employee Record

TimeIPS stores employee's time and payroll information historically. An employee's record can only be deleted if the employee has never clocked in or out and/or a payroll cycle has not passed.

Click on the + sign next to the employee's name to expand the employee record.

Click on the Employment tab.

Click on the Delete Employee button. TimeIPS will ask you to confirm the deletion. Click on OK. The employee record will be deleted.
The "Delete Employee" button will not appear if any time events are associated with the employee's record or if a payroll cycle has passed.