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Table of Contents: Article IndexPrintable Version

Applies to versions: 1.5, 1.6, 1.8, 1.9, 1.10, 1.11, 2.0, 2.1, 2.2, 2.3, 2.4, 2.5

Understanding Workweeks and Workweek Groups

What is a workweek?

In most situations, a workweek is a 168 hour period consisting of seven 24-hour days. These days and the entire week are important because they are used for the calculation of overtime, based on the Overtime Policy in place for the workweek.

Are workweeks the same as calendar weeks?

Most businesses and organizations will have workweeks and workdays aligned with calendar days, but this is not required. When employees follow workweeks that start in the middle of the calendar day, most reports and exports will follow the workweeks and workdays, rather than calendar days.

What is the workweek duration? Isn't a workweek always a week long?

In some situations, special kinds of workers, and in some countries outside the USA, employees may have workweeks that are 14, 21 or 28 days long. If you're not sure, always choose one calendar week as your workweek duration.

What is a Workweek Group?

Workweek Groups provide a way for a group of employees to follow specific dates and rules for workweeks and overtime calculations. Specifically:

  • The starting date and time of the workweek for employees
  • The initial Overtime Policy for employees
  • The workweek duration (normally 1 week)
  • The workweek time zone
  • Subsequent changes to any of the above, if needed

Can workweeks and workweek groups be changed at any time?

While it is technically possible to change workweeks (and/or workweek groups) it should normally be done as infrequently as possible. The reason is that the labor law treatment for employers who change workweeks is complex and always favors the employee.

For example, an employee with a workweek that is changed will always have "overlapping" workweeks. This means that TimeIPS must consider both the old workweek, and the new one when figuring overtime. By labor law, time worked in the overlapping days must be calculated as if it belonged in each of the two weeks, then allocated into the week that would result in the maximum amount of overtime for the employee. This can result in unexpected overtime and can make reports difficult to read on the overlapping days.

Please carefully review US Federal Labor Law, 29 CFR Subpart B 778, as well as any state-specific rules that may cover your business/organization and employees. For any questions, please seek advice from an attorney specializing in labor law in your state and industry.

See Also:
Add/Edit Workweek Groups (1.5)
Adding Employees to Workweek Groups (1.5)
Overtime Policies (1.5)

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