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Table of Contents: Article IndexPrintable Version

Applies to versions: 1.5



Add/Edit Workweek Groups



Workweek Groups allow administrators to manage sets of employees who follow the same workweek schedule and have their overtime calculation done in the same way. Requires TimeIPS v1.5.0 or higher

Security Level Required: Payroll Administrator

Using the left pane Main Menu, click on: Administration » Payrolls and Reports » Workweek Groups





Add a Workweek Group

  1. Click on the

    Add New Group icon.
  2. The Add New Workweek Group screen will display.

  3. Enter the Workweek Group Name.
  4. Enter the date, time and time zone for the Workweek Start.
    NOTE: This is an exact time of day (and day of week) when all employees who follow this Workweek Group start their own workweek. For example, if the workweek schedule for the employees in this group starts on Sunday at midnight, then any Sunday at 12:00 AM would be valid.

    NOTE: Each Workweek Group must have at least one Workweek Period with a corresponding Overtime Policy and an effective date.

    TIP: For the best historical tracking, you should select the first Sunday that any employee of this group used TimeIPS.
  5. Choose the Workweek Duration from the drop-down box.
    NOTE: For most U.S. workers, this will be "One calendar week". Special employment situations may allow longer workweeks.
  6. Select the Overtime Policy you want to use with this Workweek Group from the drop-down box.
  7. Click on the Add Workweek Group button to save or the Close button to exit without saving.

  8. Once saved, the new Workweek Group will appear on the Workweek Group list.

Add a New Workweek Period to an Existing Workweek Group

  1. Click on the + sign next to the Workweek Group name to expand the record.

    NOTE: Click on the - sign next to the Workweek Group name to collapse its record.
  2. Click on the Add Workweek Period link. An Add workweek period window will appear below the workweek group name.

  3. Enter the date and time the new workweek group becomes Effective, then select the Duration, Overtime Policy and Time Zone from the drop-down boxes.
  4. Click on the Add Period button to add the new workweek group period to your existing workweek group.
  5. The new workweek group period will be added to the record.


  6. Edit an Existing Workweek Period

    1. Click on the + sign next to the Workweek Group name to expand the record.

    2. Overwrite the current date and time with the new date and time in the Effective field, then click on the Save button.
    3. The edited text will turn blue in color and become italicized while the change is being made within the TimeIPS system.

      NOTE: If the change you are making to the date affects a pending payroll, you will receive the following warning:



      Click on "Continue" to invalidate the pending payroll and save your change. Click on "Cancel" to exit the warning window, then click on your browser's "Reload/Refresh" icon to exit the record without saving.
    4. If the change does not affect pending payroll, the edited time becomes un-italicized and the text turns black again, indicating that the new time and date has been saved.

    Note

    If employees have worked time prior to the effective date of the first workweek period, prior workweeks will be calculated using the first workweek period rules applicable to the employee. In cases where an employee joins a workweek group at a date after one or more workweek periods have already passed, the rules of past periods WILL NOT apply to the employee. Instead the first rule that applies to the employee (the rule that has the latest effective date PRIOR to the employee join date) will be carried back as far as necessary to cover all worked time. If you desire that an employee be subject to earlier rules, be sure they join the workweek at an appropriate time (prior to such rules).

    Example: A workweek group has periods with the following effective dates:

    • 1/1/2008
    • 1/1/2009
    • 1/1/2010

    An employee is hired 12/15/2009, but isn't configured in the system until 1/5/2010. The employee should join the workweek group on 12/15/2009, but is actually set to 1/5/2010, as this was the day the employee was added to the system, and the date was not changed. Work time for the employee during the last weeks of December is added by hand. The payroll engine will see that the 1/1/2010 rule applies to this employee, and will see worked time prior to the rule start on 1/1/2010. The engine will therefore extend back the rule to 12/15/2009 to cover the employee, possibly calculating overtime differently than what would be expected under the 1/1/2009 rule. If this is not desired, simply change the employee's workweek group membership date to 12/15/2009 so the previous rule can apply.



    See Also:
    Workweek Groups (1.5, 1.6, 1.8, 1.9, 1.10, 1.11, 2.0, 2.1, 2.2, 2.3, 2.4)
    Adding Employees to a Workweek Group (1.5)

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