Date printed: 01-23-2019   Last updated: 08-10-2007

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Applies to versions: 1.5, 1.6

Editing Time In/Out or Adding Notes to Time Events

You can view and edit an employee's time through the employee's time/edit report.

Security Level Required: Manager, Employee Administrator or Payroll Administrator

Using the left pane Main Menu, click on: Administration » Payroll and Reports » Time Edit/Report

The Edit Event Page

  1. Run the Time Report for the employee whose time you need to adjust.
  2. Click on the Time In or Time Out link that is in error.
  3. Adjust the Time In and/or Time Out using the calendar icon to the right of each field. You may also select a job, enter notes, and edit custom remote clocking field values, if available.

    NOTE: As of version 1.5.8, you may also edit the location the clock event was to take place using the drop-down menu.

    TIP: Enter an explanation of the edit in the Change Note section for auditing purposes.

    NOTE: The "Last Note" field contains the last Change Note that was added to the pair of events being viewed.

    WARNING: If there are any current or past pending payrolls, the time edit may invalidate the payroll run and require you to enter an explanation for invalidating the payroll. This security feature ensures that you are aware and agree to adjust information that may affect a generated payroll file.
  4. Click on the Update button to save the adjustment(s).

    NOTE: Manual time adjustments are automatically audited with the editor's name, time of adjustment, and original Time In or Out. A flag displays to the right of the Time In/Out pair identifying it as an adjusted time event. Click on the flag to view the audit and Change Notes.

Additional Information

TimeIPS captures clock in and out times to the second. When manually entering time or making edits to employee's time, the seconds are either captured or truncated based on whether time rounding is used. The following table lists what occurs:

Action Using Time Rounding Not using Time Rounding
Inserting a single time event using Clock In/Out Now truncates seconds does not truncate seconds
Inserting a Clock In/Out Pair truncates seconds truncates seconds
Adding a Clock Note to an existing clock pair does not truncate seconds does not truncate seconds
Editing a time event truncates seconds truncates seconds
Group clocking truncates seconds does not truncate seconds

See Also:
Run a Time Report (1.3, 1.4, 1.5)
Insert/Delete In/Out Time (1.5, 1.6)
Export a Time Report (1.3, 1.4, 1.5, 1.6)
Using the Calendar Icon (1.3, 1.4, 1.5, 1.6)

©2004-2019 TimeIPS, Inc. All Rights Reserved - TimeIPS and the TimeIPS logo are registered trademarks of TimeIPS, Inc.
"Intelligent Personnel System" "Run your Business. We'll watch the clock." are trademarks of TimeIPS, Inc.
TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.