Date printed: 12-17-2018   Last updated: 08-26-2005

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Applies to versions: 1.4


Employee information is entered and maintained through the TimeIPS Employees section, including: identifying personal information, employment information, contact information, emergency contacts, time reports and e-mail alerts, scheduling information, and more.

Security Level Required: Employee Administrator or Payroll Administrator
Using the left pane Main Menu, click on: Administration - Employee Management - Employees.

The Employee Administration Page

NOTE: If you just completed the initial TimeIPS Setup, employee records have been generated for the System Administrator and any employees you identified. You can add other employees or edit existing employees' records to enter important personnel information. You can select a department and payroll type for each employee. Use the See Also links at the bottom of this page to learn how to define Departments and Payroll Types for your company.

To Add an Employee:

  1. Click on the New Employee icon.

To Edit an Employee's Information:

  1. Select the employee from the Select Employee pull-down and click on Edit/View Details button.

  2. The Personal Information Page

    TIP: The icons at the top of the page represent the different information pages available for this employee. You may use the Next -> and <- Back buttons or the page icons at the top of the screen to navigate through the employee's record.

  3. Enter/Edit the information as necessary.
    NOTE: Required fields are indicated with a red bullet.
    TIP: Complete as much information as possible on each employee. If you do not have all of the information at this time, you may enter it later by selecting the employee's name from the pull-down menu and clicking on the Edit/View Details button. For more information on each page, see Employee Pages.

  4. Use the Next - > and <- Back buttons or use the page icons at the top of the screen to move through each page and complete the information as necessary.
    NOTE: Employees must be given a Username and Password on the Personal Information page to access My TimeIPS. My TimeIPS allows employees to view their own work history, schedule, and jobs.
    WARNING: Clicking on the Cancel button or clicking on any option on the left pane Main menu will cancel all adjustments or entries made to this employee's record, not just the changes on the current screen. You must go to the Employee Summary page and click on the Submit button to save data adjustments and entries.
    NOTE: The Finish button is available on pages containing optional data. Finish will take you to the final page of the employee's record, the Employee Summary page.

  5. Review the entries and edits on the Employee Summary page for accuracy.

  6. Click on the Submit button to submit the adjustments to the master TimeIPS system.
    NOTE: Click on the < - Back button from any Employee page to go back through the screens. Click on the Cancel button to cancel all additions/adjustments made.
    TIP: If editing information on only one page, make the adjustments then click on the Employee Summary page icon at the top of the screen. Review the changes for accuracy then click Submit.

  7. See Also:
    Tabbed Employee Administration View (1.3, 1.4)
    Define Departments (1.3, 1.4, 1.5, 1.6)

©2004-2018 TimeIPS, Inc. All Rights Reserved - TimeIPS and the TimeIPS logo are registered trademarks of TimeIPS, Inc.
"Intelligent Personnel System" "Run your Business. We'll watch the clock." are trademarks of TimeIPS, Inc.
TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.