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Table of Contents: Article IndexPrintable Version

Applies to versions: 1.6



Clock In and Out from the TimeIPS Station



Once employees have been entered into TimeIPS with an Employee ID/Badge Number, they can begin clocking in and out. Various employee identification devices are available. Any of the following employee identification devices can be used with any TimeIPS system.


TimeIPS Input Options






















The TimeIPS system allows you the flexibility for several different methods of clocking in at the client. There are three distinct modes of clocking that are chosen from the Client Configuration screen within the System Settings area of the TimeIPS menu.

For more information on setting up your client clocking configuration, please see the article on Client Configuration (keyword "client") for details.



 

 

Numeric Keypad Overview

 





The keypad is used for clocking in and out of TimeIPS and for job tracking entries.








 

Clock Events Using Keypad

(With TimeIPS clock inSmart Clocking Only mode.)

 

Key Label Key Name Description
/ [Info] Information Code Retrieves clock-in/out status and hourly time information for an employee

0-9 Number Keys Used to enter ID numbers and job codes

 


 

 

Clock Events Using Keypad

(With TimeIPS clock in Prohibit Smart Clocking mode.)

 

Key Label Key Name Description
/ [Info] Information Code Retrieves clock-in/out status and hourly time information for an employee

+ [IN] Clock In Denotes that the following ID number is clocking in
- [OUT] Clock Out Denotes that the following ID number is clocking out
* [Job] Job Change Denotes that the following ID number is for a job code




 

 

Clock Events Using Keypad

(With TimeIPS clock in Accept Both Modes mode.)

 

Key Label Key Name Description
/ [Info] Information Code Retrieves clock-in/out status and hourly time information for an employee

+ [IN] Clock In Denotes that the following ID number is clocking in
- [OUT] Clock Out Denotes that the following ID number is clocking out
* [Job] Job Change Denotes that the following ID number is for a job code
0-9 Number Keys Begins smart clock mode (e.g., employee enters ID with no command before it)




 

FOR ALL CLOCKING BEHAVIORS:

     

  • A successful clock IN or OUT will generate the "In" or "Out" voice confirmation and the LCD will indicate the current date, time, employee name and time in or out.
  •  

     

  • If you mistype when entering any number, use the "BS" (backspace) key on the keypad to clear incorrectly typed numbers.
  •  

     

  • The NumLock key must be active for proper keypad function.
  •  

 




 

If your system includes Job Tracking

 

 

Clock-In to a Job/Change to a New Job

 

     

  • Type the Job Code * and an employee ID/badge number and press [Enter].
    Example: 4567*111222333 [Enter]
  •  

 

Example Keypad Commands

 

Employee Enters at Keypad/Keyboard: *

WORK STATUS
OUT IN (NO JOB) IN JOB
ID/BADGE# or * ID/BADGE# Clocks employee IN
(To default job, if set. Otherwise, no job.)
Clocks employee OUT Clocks employee OUT
[JOB CODE] * ID/BADGE# Clocks employee IN to the specified job Clocks employee OUT and clocks IN to the specified job Clocks employee OUT of the current job, then IN to the specified job
[CLOCK NOTE] + + ID/BADGE# Clocks employee IN and adds a Clock-In Note to the clock event in TimeIPS Clocks employee OUT and adds a Clock-Out Note to the clock event in TimeIPS Clocks employee OUT of current job and adds a Clock-Out Note to the clock event in TimeIPS
[CLOCK NOTE] + + [JOB CODE] * ID/BADGE# Clocks employee IN to the specified job and adds a Clock-In Note to the clock event in TimeIPS Clocks employee OUT and clocks IN to the specified job and adds a Clock-In Note to the clock event in TimeIPS Clocks employee OUT of the current job, then IN to the specified job and adds a Clock-In Note to the clock event in TimeIPS
[JOB CODE OF CURRENT JOB] * ID/BADGE# n/a
n/a
Clocks employee OUT of current job, then back IN to the default job (or no job if a default job is not set).
[CLOCK NOTE] - + [JOB CODE] * ID/BADGE# n/a
n/a
Clocks employee OUT of current job, then back IN to same job (without flagging as clock error) with a new Clock-In Note or into a new job if a different job code is entered.

* The above commands are followed by pressing [ENTER] on the keypad/keyboard

 

If your system includes Work Orders

 

 

Clock-In to a Work Order and Job

 

     

  • Type + and an Employee ID/Badge Number and press [Enter]. Enter a Work Order code and press [Enter]. Then, enter a job code and press [Enter]. 
    Example: +112233 [Enter]
    Example: 2000 [Enter]
    Example: 4567 [Enter]
  •  

 

Change to a new Work Order and Job

 

     

  • Type * and an employee ID/badge number and press [Enter]. Enter a Work Order code and press [Enter]. Then, enter a job code and press [Enter]. 
    Example: *112233 [Enter]
    Example: 2000 [Enter]
    Example: 4567 [Enter]

 




 

Biometric Reader Overview

 





TimeIPS can validate employee identification using biometric fingerprint/thumbprint authentication. Employees clock in and out of TimeIPS and are asked to present their thumb for validation.



 

See the article on Biometric Validation (keyword "bio") for details.






 

Magnetic Swipe Badge Reader Overview

 





The magnetic swipe badge reader is an optional employee identification device for use with employee magnetic swipe badges.






 

Swiping a Magnetic Swipe Badge

 

When preparing to swipe a badge, be sure that the front of the badge is facing away from the indicator light and the badge's magnetic strip is facing toward the light. Insert the badge starting at either end of the reader slot and swipe completely through it, exiting the other side. If swiped correctly, the reader will beep to indicate success. If there is no beep, you may have the card backward. Turn the badge so that the magnetic strip is facing the indicator light and try again.

If the clock-in is successful, an audible tone will be heard for "In" or "Out" and the LCD display will indicate the current date and time, employee name and the time in or out.

 

INDICATOR EVENT DESCRIPTION
Green Light Ready to swipe The reader is ready to read or has successfully read your badge
Audible Beep Successful swipe The reader has successfully read your badge
Red Light Incomplete Swipe Swipe the badge again with a full swipe
Does not blink or beep Badge is backward Reorient the badge so that the back is facing the indicator light and the magnetic strip is fully inserted into the reader

 

 

Setting Up Employee Badges

 

For information on how to set up employee badges, see the article on Setting Up Employee ID and Badge Numbers for Swipe Badge Systems (keyword "badge").






 

Barcode Reader Overview

 





The barcode badge reader is an optional employee identification device for entering employee time and Job Tracking information.








 

Proximity Card Reader Overview

 





The proximity badge reader is an optional employee identification device for use with employee proximity badges that offers higher-security employee identification.








 

Web Browser Overview

 





The Remote Clocking module allows employees to clock in/out, change jobs and check their status using a computer terminal and web browser.



 

See the article on Remote Clocking (keyword "remote") for details.






 

Telephone Clocking Overview

 





Employees can clock in/out, record a clock note, check current status, and listen to messages.



 

See the article on Telephone Clocking (keyword "phone") for details.





 

Wireless Device Overview

 





Wireless devices such as PDA's and web-enabled phones can be used to clock in/out and check status remotely.



 

See the article on Remote Clocking (keyword "remote") for details.




 

General Clocking Overview

 





See Also:
TimeIPS Store (1.3, 1.4, 1.5, 1.6, 1.8, 1.9, 1.10, 1.11)
Getting Started with TimeIPS (1.3, 1.4, 1.5, 1.6)
Client Configuration (1.3, 1.4, 1.5, 1.6)

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©2004-2018 TimeIPS, Inc. All Rights Reserved - TimeIPS and the TimeIPS logo are registered trademarks of TimeIPS, Inc.
"Intelligent Personnel System" "Run your Business. We'll watch the clock." are trademarks of TimeIPS, Inc.
TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.