Applies to versions: 1.6, 1.8, 1.9, 1.10, 1.11
The Sign-off Report displays employees hours worked in regular time, overtime, and doubletime for the select date range and includes a signature line for the employee and supervisor.
Security Level Required: Manger, Employee Administrator, or Payroll Administrator
Using the left pane Main Menu, click on: Administration » Payroll and Reports » Special Reports » Sign-off Report
- Select a report range from the pull-down menu. Your options are:
- Current (incomplete) calendar week (Mon to Mon)
- Last completed calendar week (Mon to Sun)
- Last completed calendar week (Sun to Sat)
- Last completed calendar week (Sat to Fri)
- Last completed two week period (Mon to Sun)
- Last completed two week period (Sun to Sat)
- Last completed two week period (Sat to Fri)
- Payroll period
- Selected date range
- If "Selected date range" is chosen, enter the start and end date for the report using the pull-down menus.
- Select the user group or individual to view.
- (Optional) Enter any custom text you wish to display below each employee's time in the Append note field.
NOTE: Selecting a large date range or adding multiple lines of custom text may force data off the page using the PDF format.
- Select the Output format for your report. You have the following four options:
- PDF (Landscape)
- PDF (Portrait)
- Text (paged)
- Text (continuous)
- Choose your options to Show breaks. Your choices are:
- Select how you want your report sorted using the pull-down menu next to Sort reports by. Your options are:
- Select how you'd like your times displayed from the Show hours as menu. The options are:
- Hours (decimal)
- Check the Add date line to signature box to add the date.
- Check the Total individual workweeks box
- Select which Overtime, Doubletime, or Premium Time columns to show. The options provided are:
- Overtime only
- Overtime and Doubletime
- OT, DT, and Premium Time
- (Optional) Check the Show benefit usage and holidays checkbox to have benefit usage printed on the report.
- (Optional) Check the Show job changes as breaks to include job changes.
EXAMPLE: When an employee switches jobs, TimeIPS clocks them Out of their first job and immediately In to the new job. If the "Show job changes as breaks" option is unchecked, the added Out and new In time will not display on the report.
- Check the Show job/benefit details (identify jobs for clocks, show summary) checkbox to identify jobs for clocks. If the employee clocked into a specific job, it will show the Job Code under the clock in event and will provide a summary of the hours worked for each job at the bottom of the report.
- (Optional) Check the Hide work day ranges checkbox to prevent the start and end times of each work day from displaying. (This is not recommended because the employee's work day and the calendar day may not necessarily coincide.)
- Click on the Run Report button to view the report.
NOTE: TimeIPS allows you to define an employee's "Work Day" and "Work Week" for determining overtime so you are not locked into a calendar day for these calculations. Therefore, each employee's work day is listed on the report along with any clock events during that period and how the hours will be paid out (regular, over, or doubletime).
EXAMPLE: In the images above, the options chosen were:
- Output format: PDF (Landscape)
- Show breaks: All / Earliest.
- Sort reports by: Department
- Show hours as: Hours (decimal)
- Add date line to signature
- Total individual workweeks (PDF only)
- Show columns: Overtime and Doubletime
- Show benefit usage and holidays
- Show job changes as breaks
- Show job/benefit details (identify jobs for clocks, show summary)
- Hide days with no events
Note how the job codes appear under the Clock In event when an employee clocks into a specific job. The standard, overtime and doubletime hours are then summarized by job at the bottom of the report.
- Time Worked displays as decimal hours, rounded to the 2nd decimal place. Minutes are converted to decimal hours by dividing the minutes worked by 60.
- Time events shown in red indicate clock errors, schedule deviations, or some other type of alert. See the the employee's Time Report for more information.
- Time events shown in italics indicate clock events that cross the start or end of the report time/workday. The times shown in italics are the break times, and are NOT actual clock times.