Applies to versions: 1.3

Employee - Time Reports / E-mail Alerts

Time reports and e-mail alerts are optional based on your business's needs. Notifications are recommended to maximize time management. You may specify up to three e-mail addresses to receive information about each employee's clock ins and outs.

Security Level Required: Employee Administrator or Payroll Administrator

Using the left pane Main Menu, click on: Administration » Employee Management » Employees » Classic View icon

The Employee's Time Reports/E-mail Alerts Section

• Mark the Employee Has No E-mail/Hide E-mail radio button if the employee's e-mail address is not entered or if you do not want the employee's e-mail address to display in the Employee Directory.


• Check the Each Clock checkbox to e-mail a notification to the corresponding e-mail address each time the employee clocks in or out


• Check the Clock Errors checkbox to e-mail a notification to the corresponding e-mail address of every clock event error. A Clock Error occurs when an employee clocks in then back out, or vice versa, within 60 seconds.


• Check the End of Week checkbox to e-mail the employee's weekly time report to the corresponding e-mail address.
  NOTE: The End of Week report includes a detail of clocks and time worked, End of Week Benefit status, and Hours Worked This Pay Period.


• Check the Overtime checkbox to e-mail a notification to the corresponding address when the employee is approaching overtime based on their Scheduled Hours per Week and Overtime Limit. The Overtime Limit is the number of minutes prior to overtime that Overtime alerts should be sent. The employee's Scheduled Hours per Week are defined in Administration - Payroll and Reports - Payroll Settings. The Payroll Integration with Benefits Tracking optional module is required to customize employee's work weeks. By default, the work week begins on Sunday at 7:00 pm GMT and employees go into overtime after 40 hours worked during the work week or 12 hours worked in a day.


• Check Schedule Alert to e-mail a notification to the corresponding address when the employee deviates from his/her set schedule. The employee's schedule is set on the Scheduling Information page. The IPSIPS optional module is required to enter an employee's weekly work schedule.


• Check the Show Errors checkbox if you would like the small LCD display to denote the clock event as a Schedule Error.