Date printed: 11-18-2017   Last updated: 12-15-2010

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Applies to versions: 1.8, 1.9, 1.10



Payroll Export



TimeIPS Payroll Export can generate a file with your payroll data. Many of these files can be opened in a spreadsheet application, such as Microsoft Excel or OpenOffice Calc, or, if using the Payroll Integration with Benefits Tracking optional module, the file can be imported in your payroll application, such as ADP, Paychex, or QuickBooks.

Permissions: Payroll Management -> Payroll Export
Default Permission Group: Payroll Administrator

Using the left pane Main Menu, click on: Payroll » Payroll Export

 

 

Step 1: Select Export Contents



Step 1: Select Export Contents

 

    Select a Payroll Type and Payroll Period for the date range you are working on from the drop-down boxes and click on the button labeled Prepare Payroll for Export. Next you should see the payroll calculation being scheduled

     


    NOTE: If necessary, it is possible to manually select your payroll time range and employees as well as change the export settings for payroll using the appropriately labeled tabs at the top of this page..

     



    Calculation Status

     

     

    Step 1: Choose an Export Format



    Step 2: Choose export format

     

     

  1. There are many export formats available, in the above example Manual (.csv) has been chosen. The manual payroll export offers a basic comma separated values file that can be opened in a s spreadsheet program such as Open Office Calc or Microsoft Excel.
  2. Next click on the button labeled Export Payroll Data
  3.  

 

If you have not already created a preset for the manual payroll export type you will see the following screen



No preset defined

 

Click on Add Preset to begin setting up a preset for the manual export



Create a preset

 

There are several options available such as whether or not to show column headers, name format for employees, etc. Name your new preset and make the appropriate selections for your company's needs before clicking on Save Settings

 

Step 3: Export Payroll



Step 3: Export payroll

 

 

  1. On the next screen be sure that your new preset is the one selected in the Export Settings Preset drop down menu.
  2. Optionally if you wish to add a comment to the export making it unique and easily identifiable you can do so now.
  3. Click Continue

 



Payroll export calculating

 

 

Step 4: Download Payroll Export



Step 4 download payroll export

 


Note: Editing of time events is locked during payroll processing to avoid having another user make changes via the Time/Edit Report that would not be reflected properly in the current payroll run.


Click on the download link to save the newly created payroll export file.


If you have confirmed that the information contained in this export is correct and wish to permanently lock the payroll period click the button labeled Yes, the export was accepted otherwise choose Cancel, return to TimeIPS


If you chose Cancel return to TimeIPS the export will be listed as Pending. Pending exports can be exported again to other payroll output formats as often as you like until they have been finalized

If you chose Yes, the export was accepted you should now see the payroll run labeled as Exported Exported payroll runs are locked, time can no longer be edited in the system for this period of time.



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