Date printed: 11-17-2017   Last updated: 11-01-2008

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Applies to versions: 1.3, 1.4, 1.5



Clock In and Out from the TimeIPS Station



Once employees have been entered into TimeIPS with an Employee ID/Badge Number, they can begin clocking in and out. Various employee identification devices are available. Any of the following employee identification devices can be used with any TimeIPS system, although not all are included with every system.


 

Clocking Modes

 

TimeIPS clocks offer three operating modes:

Configure clocking modes under Administration -> System Administration -> Clock Configuration.

The clocking mode can be set per clock, so that clocks with automatic input devices can behave differently than clocks with keypads, if desired.


 

 

Numeric Keypad Overview

 





The keypad is the most common and most versatile clocking device. It allows employees to clock in, clock out, change jobs, check status and enter notes.



 

 

Clock Events Using Keypad in "Smart Clocking" Mode

 

Key Label Key Name Description
/ [Info] Information Code Retrieves clock-in/out status and hourly time information for an employee

* [ID] Time Entry Code Denotes that the following ID number is for time entry
ENTER Enter Key Submits job code and/or ID number combinations to the system
Num Lock Keypad Lock Locks and unlocks the keypad
0-9 Number Keys Used to enter ID numbers and job codes
BS Backspace Used to remove last typed character in case of incorrect entry

 

 

To Clock-In/Clock-Out Using the Numeric Keypad

 

 

To Check Clocked In/Out Status and Hours Remaining

 

 

If your system includes Job Tracking

 

 

Clock-In to a Job/Change to a New Job

 

 

 

"Smart Clocking" Keypad Command Examples

 

Employee Enters at Keypad/Keyboard: *

WORK STATUS
OUT IN IN JOB
ID/BADGE# or * ID/BADGE# Clocks employee IN Clocks employee OUT Clocks employee OUT of current job
[JOB CODE] * ID/BADGE# Clocks employee IN to the specified job Clocks employee OUT of the default job, then IN to the specified job Clocks employee OUT of current job
[CURRENT JOB CODE] * ID/BADGE#

Clocks employee OUT of the current job, then IN to the default job **
[CLOCK NOTE] + + ID/BADGE# Clocks employee IN and adds a Clock-In Note to the clock event in TimeIPS Clocks employee OUT and adds a Clock-Out Note to the clock event in TimeIPS Clocks employee OUT of current job and adds a Clock-Out Note to the clock event in TimeIPS
[CLOCK NOTE] + + [JOB CODE] * ID/BADGE# Clocks employee IN to the specified job and adds a Clock-In Note to the clock event in TimeIPS Clocks employee OUT of the default job, then IN to the specified job and adds a Clock-In Note to the clock event in TimeIPS Clocks employee OUT of the current job, then IN to the specified job and adds a Clock-In Note to the clock event in TimeIPS
[CLOCK NOTE] - + [CURRENT JOB CODE] * ID/BADGE#

Clocks employee OUT of current job, then back IN to same job (without flagging as clock error) with a new Clock-In Note

* The above commands are followed by pressing [ENTER] on the keypad/keyboard
** Requires special module

 


 

Clock Events Using Keypad in "Explicit Clocking" Mode

 

Key Label Key Name Description
/ [Info] Information Code Retrieves clock-in/out status and hourly time information for an employee

* [ID] Change Job Denotes that the employee wants to change jobs
+ [Next] Clock In Denotes that the employee wants to clock in
- [Prev] Clock Out Denotes that the employee wants to clock out
ENTER Enter Key Submits job code and/or ID number combinations to the system
Num Lock Keypad Lock Locks and unlocks the keypad
0-9 Number Keys Used to enter ID numbers and job codes
BS Backspace Used to remove last typed character in case of incorrect entry

 

 

To Clock-In/Clock-Out Using the Numeric Keypad

 

 

To Check Clocked In/Out Status and Hours Remaining

 

 

If your system includes Job Tracking

Clock-In to a Job

Change to a New Job

"Explicit Clocking" Keypad Command Examples

 

Employee Enters at Keypad/Keyboard: *

WORK STATUS
OUT IN IN JOB
+ ID/BADGE# Clocks employee IN Clocks employee OUT, then back IN Clocks employee OUT, then back IN
- ID/BADGE# Clocks employee IN, then back OUT Clocks employee OUT Clocks employee OUT
* ID/BADGE#, JOB# Clocks employee IN to the specified job Clocks employee OUT of the default job, then IN to the specified job Clocks employee OUT of current job and IN to the specified job

* The above commands are followed by pressing [ENTER] on the keypad/keyboard

 

Biometric Reader Overview

 





TimeIPS can validate employee identification using biometric fingerprint/thumbprint authentication. Employees clock in and out of TimeIPS and are asked to present their thumb for validation.



 

TimeIPS offers multiple types of biometric readers, suited to the needs of different businesses. Please review the enrollment and training instructions that are included in the manual that accompanied your biometric device.

Configuration for biometrics are under Administration -> Clocking -> Biometric Validation

See the article on Biometric Validation (keyword "bio") for details.



 

Magnetic Swipe Badge Reader Overview

 





The magnetic swipe badge reader is an optional employee identification device for use with employee magnetic swipe badges.






 

Swiping a Magnetic Swipe Badge

 

When preparing to swipe a badge, be sure that the front of the badge is facing away from the indicator light and the badge's magnetic strip is facing toward the light. Insert the badge starting at either end of the reader slot and swipe completely through it, exiting the other side. If swiped correctly, the reader will beep to indicate success. If there is no beep, you may have the card backward. Turn the badge so that the magnetic strip is facing the indicator light and try again.

If the clock event is successful, an audible tone will be heard for "In" or "Out" and the LCD display will indicate the current date and time, employee name and the time IN or OUT.

 

INDICATOR EVENT DESCRIPTION
Green Light Ready to swipe The reader is ready to read or has successfully read your badge
Audible Beep Successful swipe The reader has successfully read your badge
Red Light Incomplete Swipe Swipe the badge again with a full swipe
Does not blink or beep Badge is backward Reorient the badge so that the back is facing the indicator light and the magnetic strip is fully inserted into the reader



 

Barcode Reader Overview

 





The barcode badge reader is an optional employee identification device for entering employee time and Job Tracking information.



 

Typically, barcode readers are used in "Smart Clocking" mode. A Job or Work Order barcode is scanned first, then a badge with a barcode for the employee's ID.



 

Proximity Card Reader Overview

 





The proximity badge reader is an optional employee identification device for use with employee proximity badges that offers higher-security employee identification.



 

Proximity readers make it fast and easy for employees to clock IN and OUT. In addition, there's no chance of entering an incorrect badge number, reducing errors and saving time for managers.



 

Web Browser Overview

 





The Remote Clocking module allows employees to clock in/out, change jobs and check their status using a computer terminal and web browser.



 

See the article on Remote Clocking (keyword "remote") for details.



 

Telephone Clocking Overview

 





Employees can clock in/out, record a clock note, check current status, and listen to messages.



 

See the article on Telephone Clocking (keyword "phone") for details.

 

 

Wireless Device Overview

 





Wireless devices such as PDA's and web-enabled phones can be used to clock in/out and check status remotely.



 

See the article on Remote Clocking (keyword "remote") for details.

 

 

General Clocking Overview

 





See Also:
TimeIPS Store (1.3, 1.4, 1.5, 1.6, 1.8, 1.9, 1.10, 1.11)
Adjust Employee's Badge Number (1.3, 1.4)
Getting Started with TimeIPS (1.3, 1.4, 1.5, 1.6)

©2004-2017 TimeIPS, Inc. All Rights Reserved - TimeIPS and the TimeIPS logo are registered trademarks of TimeIPS, Inc.
"Intelligent Personnel System" "Run your Business. We'll watch the clock." are trademarks of TimeIPS, Inc.
TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.