Date printed: 01-21-2019   Last updated: 01-17-2011

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Applies to versions: 1.8, 1.9, 1.10, 1.11


Backing up your TimeIPS data is critical. TimeIPS provides several backup options to ensure the safety of your TimeIPS data.

NOTE: All TimeIPS backup options create an encrypted file of your TimeIPS data. You should not attempt to open the encrypted file as this can cause file corruption, destroying the integrity of your backup file. Only TimeIPS systems can decrypt and install a TimeIPS backup.

Permissions: System Administration -> Backups
Default Permissions Groups: System Administrator 

Using the left pane Main Menu, click on: System » Backups

Main Backup Configuration

About Backups

TimeIPS provides several options for backing up your data from disaster. Backups can be transmitted daily to TimeIPS Off-site Backup Servers, automatically to an E-mail address, FTP server, and/or SFTP server of your choice. Automatic backups to E-mail, FTP, and/or SFTP servers can be scheduled to happen at specific times of the day with the IPSABO module. Backups can also be transmitted manually to E-mail, FTP, and/or SFTP at any time or can be saved as a file on your personal computer.

Backups include all TimeIPS data including system settings but not network configuration. A TimeIPS system restored from a backup needs to have network settings reapplied. Backups include company logos and small employee photos up to 100k in size. Larger photos and company documents are not included unless your check the option to "Include User Media" in the general backup configuration.

Module/Account Requirements

Network Requirements

General Backup Configuration

General Backup Configuration

Alerts for FTP, SFTP, and E-mail backups go to the E-mail address on file for every Full Access user. If there are no addresses on file then alerts are sent to the admin E-mail address for the Top Level Division on the Company/Divisions page. Alerts regarding TimeIPS Off-site backups are sent to the admin E-mail address.

Automatic Backup Configuration

TimeIPS Off-site Backups

TimeIPS Offsite

To increase your size limit or extend your backup expiration date for TimeIPS Off-site backups contact your sales representative or visit our secure sales site. If you have recently purchased Off-site backups but they are not registering on your system you can click the "Check Account Now" link on the backup administration page.

Automatic Email Backups

Email Backup Configuration

To configure automatic E-mail backups begin by clicking the check-box next to "Enable." Supply the destination E-mail address and an optional value for max size. A max size of 0 will mean no maximum. Check that the E-mail server in question can handle large attachments. Options for E-mail in the general configuration options will apply as well.

Automatic FTP/SFTP Backups

FTP/SFTP Backup Configuration

FTP and SFTP backups can both be configured to run automatically. Begin by clicking the check-box next to "Enable" for one or both methods.

FTP and SFTP backups also follow the appropriate options selected in General Backup Configuration Options.

Advanced Backup Scheduling

Advanced Backup Scheduling

This option requires the IPSABO module. With IPSABO you can schedule the hour of the day that automatic E-mail, FTP, and SFTP backups will attempt to transmit. To add scheduled backups select a time of day from the drop down menu that says "None". To delete a scheduled backup change the time of day to "None". You can schedule one backup of each type to happen up to once per hour every day.

If a scheduled backup fails to send for any reason it will be reattempted every hour until it is successful or until the system encounters another scheduled backup of the same type.

Manual Backup Creation

To manually create a backup scroll down to the "Local Backup" section.

Manual Backup Creation

To create a local file backup leave the drop down selector on "Save to file" and click the "Create Backup" button. To manually send an E-mail, FTP, or SFTP backup select the appropriate option from the drop down list and click the "Create Backup" button. The page will refresh and you will be presented with the status of the backup as it is being created.

Backup Status

Once the backup is complete you will be presented with a success message and a link to download the backup file if you choose. If you chose "Save to file" it is critical at this stage that you right click on the download link and save the backup file to a secure location.

Local Backup 2

Backup History

To review your backup history scroll down to the "Backup History" section

Recent Backup History

The table shown on this page lists the results of the most recent backup for each type. If the time is blue it means your TimeIPS server still has the associated backup file which you can choose to right click and download. To view your full backup history click on the "View Backup History" button.

Backup History

Restoring From A Backup

To restore from backup with the backup file follow directions in Restore From Local Backup.

To restore from a TimeIPS Off-site backup follow directions in Restoring an Off-site Backup.



See Also:
Restoring From An Off-site Backup (1.8, 1.9, 1.10, 1.11, 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 3.0)
Restore A Local Backup (1.8, 1.9, 1.10, 1.11)
TimeIPS Services, Including TimeIPS Offsite Backup Account (1.8, 1.9, 1.10, 1.11, 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 3.0)

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TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.