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Table of Contents: Article IndexPrintable Version

Applies to versions: 1.9, 1.10

Add/Edit Workweek Groups

Workweek Groups allow administrators to manage sets of employees who follow the same workweek schedule and have their overtime calculation done in the same way. Requires TimeIPS v1.5.0 or higher


Security Level Required: Payroll Administrator

Using the left pane Main Menu, click on: Administration » Payrolls and Reports » Workweek Groups



Add a Workweek Group



  1. Click on the

    Add New Group icon.


  3. The Add New Workweek Group screen will display.



  5. Enter the Workweek Group Name.


  7. Enter the date, time and time zone for the Workweek Start.
    NOTE: This is an exact time of day (and day of week) when all employees who follow this Workweek Group start their own workweek. For example, if the workweek schedule for the employees in this group starts on Sunday at midnight, then any Sunday at 12:00 AM would be valid.

    NOTE: Each Workweek Group must have at least one Workweek Period with a corresponding Overtime Policy and an effective date.

    TIP: For the best historical tracking, you should select the first Sunday that any employee of this group used TimeIPS.


  9. Choose the Workweek Duration from the drop-down box.
    NOTE: For most U.S. workers, this will be "One calendar week". Special employment situations may allow longer workweeks.


  11. Select the Overtime Policy you want to use with this Workweek Group from the drop-down box.


  13. Click on the Add Workweek Group button to save or the Close button to exit without saving.


  14. Once saved, the new Workweek Group will appear on the Workweek Group list.



Add a New Workweek Period to an Existing Workweek Group



  1. Click on the + sign next to the Workweek Group name to expand the record.

    NOTE: Click on the - sign next to the Workweek Group name to collapse its record.


  3. Click on the Add Workweek Period link. An Add workweek period window will appear below the workweek group name.



  5. Enter the date and time the new workweek group becomes Effective, then select the Duration, Overtime Policy and Time Zone from the drop-down boxes.


  7. Click on the Add Period button to add the new workweek group period to your existing workweek group.


  9. The new workweek group period will be added to the record.


    1. Click on the + sign next to the Workweek Group name to expand the record.


    2. Overwrite the current date and time with the new date and time in the Effective field, then click on the Save button.


    4. The edited text will turn blue in color and become italicized while the change is being made within the TimeIPS system.

      NOTE: If the change you are making to the date affects a pending payroll, you will receive the following warning:

      Click on "Continue" to invalidate the pending payroll and save your change. Click on "Cancel" to exit the warning window, then click on your browser's "Reload/Refresh" icon to exit the record without saving.


    6. If the change does not affect pending payroll, the edited time becomes un-italicized and the text turns black again, indicating that the new time and date has been saved.



    Edit an Existing Workweek Period


See Also:
Workweek Groups (1.5, 1.6, 1.8, 1.9, 1.10, 1.11, 2.0, 2.1, 2.2, 2.3, 2.4)
Adding Employees to a Workweek Group (1.6, 1.8, 1.9, 1.10, 1.11)
Add/Edit Workweek Groups (1.9, 1.10)

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TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.