Date printed: 01-21-2019   Last updated: 06-14-2013

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Applies to versions: 1.11, 2.0, 2.1

Tabbed Employee Administration View

Employee Administration stores information on each of your employees, including their login username/password, ID/badge number, and current employment status.


Using the left pane Main Menu, click on: Employees » Employees.



Search and Display Options



The Employee Administration Page



Required tab


Personal tab


To Add a Photo


  1. Click on Edit Photo. The employee's Personal tab will expand as shown below.

  2. Click on the Browse button and navigate to the folder containing the employee's photo.
    TIP: Employee photos can be taken with a regular digital camera and then saved to your computer or loaded directly from the camera's memory card.

    NOTE: Employee photographs must be saved in .png or .jpg format for use with TimeIPS barcode ID badges. Images over 180 x 180 pixels will be scaled to fit the ID badge.
  3. Select the employee's photo and click on Upload New Photo.
  4. The employee's photo will appear.

  5. TIP: To hide the employee's photo section, click on the "Hide Photo" button.

    NOTE: To delete an employee's photo, click on the "Delete Current Photo" button.



Employment tab

Pay tab

Biometrics tab

Contact tab

Emergency tab



Email tab


Email Settings

Direct Mail

End-of-week Report Options

Schedule Templates


Miscellaneous tab




  1. Click on the Documents tab to attach documents associated with the employee.
  2. Click the Browse button and navigate to the document.
  3. Enter identifying information about the document in the Description field and click on the Add Document button.
  4. Check the box for Make Public if you would like the document to appear on the employee's Documents list in Classic View.
  5. TIP: The documents section can be used to store employee-related documents such as job applications, W-2's, and contracts.

    NOTE: Documents saved in this area can be included in your back-ups by choosing "System » Backups" and clicking on the "User Media Backup" option. Please note, however, that this may increase the file size of your back-ups significantly.



External Resources


Hire Notes

Clock Message

NOTE: Clocks are limited to displaying three lines of 18 characters. For best results, keep this message brief.



Permissions tab

NOTE: Go to the Permission article for a detailed description of what each permission level entails.



Departments tab

NOTE: An employee can not be removed from his or her default Department on this tab.



Schedule tab

Custom Tab



Burdened Rates tab



Allocations tab



Payroll Tool tab



Helper tab

©2004-2019 TimeIPS, Inc. All Rights Reserved - TimeIPS and the TimeIPS logo are registered trademarks of TimeIPS, Inc.
"Intelligent Personnel System" "Run your Business. We'll watch the clock." are trademarks of TimeIPS, Inc.
TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.