Time clock systems by TimeIPS
Call Now! 316-264-1600
Information
Sales
Support
Knowledge Base Search:  
Main Menu
· Home

· Table of Contents
· Article Index

· Downloads
· New Features
· FAQ
· News
· Web Links

  
TimeIPS Knowledge Base

Table of Contents: Article IndexPrintable Version

Applies to versions: 2.0, 2.1, 2.2, 2.3, 2.4, 2.5



Job Import/Export



TimeIPS can import Jobs, Job Categories, and Job Customers as well as update records using the Employee Import/Export optional module.

 



Using the left pane Main Menu » Administration, click on: Jobs » Import/Export

Job Categories

 

 

 

 

Export Job Data

By exporting job coverage, job employee rates, work orders, etc., you create a template file to either fill in the necessary information or rename the field labels in your existing spreadsheet of information.


  1. Export the information to create a template.
    • Select the type of data to be exported from the Job Export drop down list, then click the Export Data button to generate a .csv file containing the selected information.
      TIP: To edit the resulting .csv file, we recommend a spreadsheet application such as Excel™ or OpenOffice Calc.

    Job Categories

    [NOTE: Your screen may look different, depending on your computer's operating system.]
  2. Adjust the spreadsheet as necessary.
    • If you already have a spreadsheet of the information you wish to import, open your existing spreadsheet and manipulate the column headers to match the field labels in the template you created in step 1.
    • If you do not already have a spreadsheet of the information you wish to import, enter the information into the template file you created in step 1.
  3. Save the spreadsheet file of the information you wish to import as a Comma Separated (CSV) file.
    • If using Microsoft Excel, go to the File menu - Save As option. In the “Save as type” pull-down, select “CSV (Comma delimited) (*.CSV)”
      NOTE: A prompt may appear notifying you that there some features or formats may not be saved in a comma separated file. Answer “Yes” to the prompt.
  4. Import the Information into TimeIPS.
    • If you make changes to the .csv file and would like those changes to take effect in TimeIPS®, use the "Job Import/Update" function below.

 

 

 

 

Update/Import Job Data

Use the Update/Import feature when there are a large number of changes that need to be made at one time. If you wish to create your own file instead of using an exported template, view the detailed jobjob coverage, employee pay override, category, customer, or work order instructions page.

Job Categories

  1. Once the file is created, click on the Browse button and navigate to the CSV file to be imported.
  2. Select the data to be imported from the Job Import/Update drop-down box.
    NOTE: In cases where multiple jobs or work orders have the same name or code, you must specify a "key" on the import page. The "key" is what differeniates them.
  3. Click on the Import/Update button.
    NOTE: TimeIPS updates jobs, job categories, and job customers based on the Long Name, Category Name, and Customer Name respectively. Therefore, you can not update these fields using this feature. Categories and customers listed in a Job import file will automatically be created if they do not exist.


©2004-2017 TimeIPS, Inc. All Rights Reserved - TimeIPS and the TimeIPS logo are registered trademarks of TimeIPS, Inc.
"Intelligent Personnel System" "Run your Business. We'll watch the clock." are trademarks of TimeIPS, Inc.
TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.