Date printed: 11-23-2017   Last updated: 10-13-2015

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Applies to versions: 2.2, 2.3, 2.4, 2.5



Time Edit/Report



The Time Edit/Report interface is designed to be a quick, simple, easy to use yet powerful and flexible tool for viewing employee worked time, benefit time, and holiday time.  This support article will walk you through the basics of the interface itself for the most common tasks, and also explore some of the features and options that make the Time Edit/Report a powerful tool for running your business.

NOTE: The IPSPRM Module provides access to the Time Edit/Report Interface which is controlled by the Clock Events permission. Any employee that can view worked time will be able to access the interface itself. The content of the reports are restricted by the Employee's permission to view Clock Events, Benefits, and Holiday Events for other employees. These reports will be restricted by these permissions as well.

 

 

 

Using the left pane Main Menu under Administration, click on: Reports » Time Edit/Report



 

 

 

Generate a Report Using Presets

 

 

 

Generate a Report Manually

 

 

 

Summarized Time Report

The columns that are visible in this report can be set up using the presets provided in the Control Panel. In the default preset, the Summarized Time Report shows a basic summary of information. Clicking on an Employee's name will generate a Detailed Time Report for that person.


In this example, the report is displaying a summarized view of the worked time for All Visible Employees in Keeler Co. There are four people with time in this report. One person, Ken Lierz, is on vacation this week, while Patty Boresow has used some benefit time as well.

 

 

 

 

Detailed Time Report

The Detailed Time Report displays all the information about the clocked time, including the Job, Work Order, Clock Location, and Duration of the event.  More details are available in different columns, which can be configured using the Presets for the Detailed Time Report

By clicking on Patty Boresow's name in the Summarized Time Report, we are able to view her detailed information.


 

 

 

Audit Details

To view the Auditing information about an event, you can expand the row by clicking the + (plus) sign to the left of the row.


In this audit, we can see that Patty was clocked in by Matthew Keeler using the "Clock In/Out Now" button at the bottom of the Time Edit/Report Interface, and then changed the time from 7:22am to 7:15am. Clicking Edit will take you to the Time Edit interface where the clock can be modified or even deleted. 

 

 

 

Approvals

To view the Approvals for an event, expand the row by clicking the + (plus) sign to the left of the row, then click on the Approvals tab.


Here we can see that Patty's time was approved by Matthew Keeler on October 29th.

 

 

 

Work Order/Job Details

To view the Work Order and Job details for an event, expand the row by clicking the + (plus) sign to the left of the row, then click on the Work Order/Job tab.


Here we can see that Patty's painting job is 30% complete.

 

 

 

 

Biometrics

To view the Biometric details for an event, expand the row by clicking the + (plus) sign to the left of the row, then click on the Biometrics tab.


Here we can see that Patty received an optic score of 100.

 

 

 

 

Clock Notes

To view the Clock Note details for an event, expand the row by clicking the + (plus) sign to the left of the row, then click on the Clock Notes tab.


 

 

 

 

Tracking Fields

To view the Tracking Field details for an event, expand the row by clicking the + (plus) sign to the left of the row, then click on the Tracking Fields tab.


 

 

 

 

Pay Override Details

To view the Pay Override details for an event, expand the row by clicking the + (plus) sign to the left of the row, then click on the Pay Override tab.


 

 

 

 

Advanced Operation

By Showing Advanced Options on the Control Panel, you can enable additional options for advanced operation.


  1. Selecting "Show" Advanced Options enables advanced options and expands the window to display additional controls.
  2. Filter by Work Order requires the IPSJWO Module.
    • No Workorder Filter will not apply a filter.
    • Any Workorder will only show results that have a work order.
    • Selecting a specific Work Order from the drop down menu will only show time worked on that specific Work Order and will update the Jobs filter to contain jobs and segments of jobs configured for the selected Work Order.
    • You must select a work order in order to view events worked In it or Not In it. The In/Out toggle filter for Work Orders will filter by clock events where employees were either clocked in to the specified job filter, or not clocked into the specified job filter. 
  3. Filter by Job offers the option to filter results to show events worked in No Work Order Job, in Any Work Order Job, in a specific Segment, or in a specific Work Order Job.
    • When using a Job filter, the In/Out toggle will filter results by clock events either explicitly worked In a selected Job, or Not In a selected Job. You must select a specific job in order to view events worked in it or not in it.
  4. Choose to have either a Group Summary by "Employees", "Jobs", or "Work Orders". When viewing a summary report, this selection changes the way the summary is grouped and displayed. 
    • Grouping by Employees will return a result for each Employee, with a summary of that Employee's Time. 
    • Grouping by Jobs will return entries for all the jobs worked in the selected time. 
    • Grouping by Work Orders will group events into Work Order categories.
  5.  Time Grouping is a special display mode that ignores most of the advanced options in the control panel. Time Grouping is used to display spans of time across a range. For example, you can split up a selected week into individual days, so that you can see the daily breakdown.  An example of the result can be seen below.
    • Under Group Starting At, select the time of a day at which to begin separating ranges into groups. Grouping will occur for the durations starting at the first time this time occurs in the report range.
    • Grouping can be done by any arbitrary amount of time by specifying a length of time under Group Ranges. By default, the Time Report is configured to use ranges of a full day (24 hours).
  6. Choosing "Show" from the Show Employees With No Time's drop down menu, will show all employees regardless of worked time. This option, which only works in summarized view, is helpful to see all employees including the ones not working today.





 

 

And just like the Detailed Time Report, you can expand the individual rows to see more detailed information about the range you have selected. Click on the + (plus) sign to the left of the clock entry, then click the + (plus) sign to the left of the employees name for more detail.


 

 

 

 

 

 

Create New Preset

 

 

 

 

 

 

 

 

 

Export to CSV

Like most reports in TimeIPS, the Time Edit/Report can generate a Comma-Separated-Value export file. 

  • Once the report has been ran, you can export it by clicking on the grey "down arrow" located at the bottom left of the report.
  • Then click either the Export displayed rows or the Export all rows button to save a file that can be loaded as a spreadsheet. Clicking the Export Displayed Rows will generate a CSV file for the page you are currently looking at, while Export All Rows will generate a CSV export for the entire report, including all of its pages.


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    "Intelligent Personnel System" "Run your Business. We'll watch the clock." are trademarks of TimeIPS, Inc.
    TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.