Date printed: 11-20-2017   Last updated: 11-13-2015

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Applies to versions: 2.2, 2.3, 2.4, 2.5



Editing Time In/Out or Adding Notes to Time Events



You can view and edit an employee's time through the employee's Time/Edit report.

 

Using the left pane Main Menu » Administration, click on: Reports » Time Edit/Report

 

 

 

In the example below, we are looking at Patty's time for yesterday.

 

 

 

 

NOTE: Pay Type Override and Pay Override sections (shown) require optional IPSOTO module.

 

 

 

 

Edit Time Event

 

 

 

 

     

  1. Click in the Time In or Time Out field that needs to be edited or corrected.

  2. Adjust the Time In and/or Time Out by typing over the date and time or by using the calendar that pops up automatically when you click in the date/time field.
  3. NOTE: If you select a time that occurred in both Daylight Savings Time and Standard Time (such as 1:15am on November 1st 2015), a drop down menu will appear, allowing you to select the appropriate option.

  4. You may also change/select a Job, enter Notes, and edit custom remote clocking field values, if applicable.


    TIP: Enter an explanation of the edit in the "Audit Note" section for auditing purposes.

    WARNING: If there are any current or past pending payrolls, the time edit may invalidate the payroll run and require you to enter an explanation for invalidating the payroll. This security feature ensures that you are aware and agree to adjust information that may affect a generated payroll file.
  5.  

  6. Click on the Update button to save the adjustment(s).

     

    NOTE: Manual time adjustments are automatically audited with the editor's name, time of adjustment, and original Time In or Out. A flag displays to the right of the Time In/Out pair identifying it as an adjusted time event. Click on the flag to view the audit and Change Notes.

 

 

 

 

 

IPSOTO module Pay Type Override and Pay Override

TimeIPS IPSOTO module includes overtime options, including allowing a manual override on pay type and pay rate for individual time events.

Option Function
Type of Pay Select to force a pay-type regardless of hours worked or overtime policy. Generally used to force special time to be overtime or doubletime, for example work done outside of normal business hours.
Counts Toward Overtime Select to include or not include this time for the calculation of worked hours in a day or worked hours in a week for the purposes of trigger daily/weekly qualification for overtime, doubletime and/or premium time. Generally used for paid breaks where the time on break will not be counted toward the 40 hours in a week required to go into overtime.
Hourly Rate Force an hourly rate for this work. Leave blank to follow employee/job pay rate, if set.
Hourly Differential Force an hourly differential for this work. Leave blank to follow job differential, if set.
Rate Multiplier Force a rate multiplier for this work. Leave blank to follow employee/job multiplier, if set.

Pay Override Note: Normally, only set one of the three Pay Override options. If multiple options are set, they will be calculated in order: Hourly Rate, Hourly Differential and Rate Multiplier. Example: If the hourly rate is $10.00, with a differential of $2.00 and a rate multiplier of 150%, then the actual pay will be $10.00 +$ 2.00 = $12.00 * 150% = $18.00. This is true for values set here and/or from jobs, or employee rate settings.

The Pay Type Override and Pay Override set here are given top priority, and if set, will override pay and pay-types set per employee, per job, per overtime policy calculations, or elsewhere in the system.

 

 

 

 

Real Time tracking (in addition to paid time)

TimeIPS provides a way to track "Real Time" in addition to the regular "Paid Time." By default, only Paid Time displays on the Time Edit page. To also view Real Time, Time Tracking needs to be turned on through the Company/Divisions section of System menu.

 

Using the left pane Main Menu » Administration, click on: System » Company/Divisions

 

 

 

TimeIPS actually tracks three different times for each clock event:



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