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TimeIPS Knowledge Base

Table of Contents: Article Index

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ArticleScore
QuickBooks Integration - Run Payroll

You have now setup QuickBooks and TimeIPS and are ready to run the integration.

1290
Holidays

The TimeIPS Holidays feature automatically allocates paid holiday hours. The Payroll Integration with Benefits Tracking module is required.

960
Terminating/Rehiring Employees

TimeIPS maintains employee records for both active and released employees. This article explains how to inactivate, reactivate and/or delete employee records.

903
Peachtree Export Settings

TimeIPS Payroll Export can generate a file with your payroll data.

895
Automatic Holidays893
VM & Hardware Server: Initial Configuration

The steps for the initial configuration of your TimeIPS Master server are outlined in this article.

881
ADP Export Settings

TimeIPS Payroll Export can generate a file with your payroll data.

880
Timesheet Approvals

The Approvals Modules allows for managers and employees to approve weekly timesheets.

880
My TimeIPS

My TimeIPS allows employees to quickly view their work history and weekly schedule. It also allows employees to track time worked on specific jobs, if using the IPSIPS or Unlimited Job Tracking optional modules.

877
Relay Control: Example - Signaling the beginning/end of a shift

This example explains how to install and setup the Relay Control device to signal the beginning and/or end of a work shift.

874
ID/Badge Functions

The ID/Badge Functions allow TimeIPS to convert entered numbers into any other number or text.

865
Piecework

Piecework

864
IPSQBI Payroll Integration with Benefits Tracking Module

The Payroll Integration and Benefits Tracking module includes integration with the QuickBooks payroll program as well as the generation of export files for a number of popular payroll software applications.

862
Virtual Machines

Details and tips on installing, running and managing TimeIPS in a Virtual Machine.

860
IPSPWT - Piecework, Tips, Commissions and Bonuses

This powerful upgrade module provides the ability to create and manage piecework. Multiple custom piecework items can be created to accommodate a wide range of per-item and non-worked-time-based pay including units, tips, commissions and bonuse

860
My Schedule

Employees can view their weekly work schedule.

858
Accruals

The TimeIPS Accruals feature automatically accrues sick and vacation hours with customizable tenure levels based on employee's start/hire date.

854
IPSASH Advanced Schedules

The IPSASH Advanced Schedule module extends the IPSSCH schedule module to allow multiple complex rules with conditions, actions and repeat/date ranges.

852
Visual Time Report

Visual Time Report

846
TimeIPS System will not power on.

TimeIPS is an electronic devices that requires power to operate. If TimeIPS is not getting sufficient power, employee's will not be able to clock in and out and administrators will not be able to view employee's time from the web pages.

840
MasterBuilder Integration - Setup TimeIPS

Before running the MasterBuilder Integration for the first time, you will need to setup your TimeIPS MasterBuilder Payroll Export Settings.

837
IPSIPS Intelligent Personnel System Upgrade Module

The IPSIPS Intelligent Personnel System Upgrade Module upgrades TimeIPS Digital Time Clocks to Intelligent Personnel Systems which includes system enhancements including schedule deviation alerts, 30 active jobs, and e-mailing backups.

835
Understanding Workweeks and Payroll Invalidation

A pending or locked payroll can have influence outside the dates of the payroll when it overlaps workweeks

835
Hand Punch Biometric Validation

TimeIPS can validate employee identification using hand punch validation. Employees clock in and out of TimeIPS and are asked to present their hand for validation.

831
IPSIAPI Module

The IPSIAPI module is a programming API that allows automated import and updates using custom scripts.

830
QuickBooks Integration - Setup QuickBooks

Before running the QuickBooks Integration for the first time, you need to setup QuickBooks and TimeIPS. This article discusses the QuickBook settings that need to be adjusted prior to the integration.

823
Web Browser Compatibility

Calendar icons do not open the pop up calendar when clicked on. (in Time Report, selecting birth date, etc.)

821
Relay Control: Example - Providing Access Control Between Two Areas

This example explains how to install and setup the Relay Control device to provide access control between a work and non-work area.

818
Troubleshooting: Unable to Access TimeIPS

The TimeIPS server is normally located in your administrative offices. If you are unable to access the administrative sections of your TimeIPS system, the following instructions walk you through troubleshooting.

816
DynDNS

Setting up DynDNS to work around a non static IP address for remote clocks

815
Payroll

Payroll includes payroll settings and exports.

810
ODBC Access

The TimeIPS® Database Read-Only Access Module allows setting a password to enable read-only access directly to the TimeIPS database. This allows users with database experience to write queries for external applications including custom reporting.&a

810
Understanding Workweeks, Workweek Groups, FLSA Base Rate for Overtime

Workweek Groups connect employees to Overtime Policies and set the legal workweek for employees.  Overtime calculations are figured with a "base rate" calculated per workweek.

808
IPSVTE - Visual Time Edit

The TimeIPS Visual Time Edit module allows employee work and schedules to be viewed and edited in a visual presentation.

805
Administrator's Implementation Guide

An implementation guide for TimeIPS administrators for configuring and understanding the TimeIPS system.

802
Paychex Paylink 9 Export Settings

TimeIPS Payroll Export can generate a file with your payroll data.

800
Relay Control: Manage Relay Triggers800
Wide Area Network (WAN)

This guide will assist you in setting up a Wide Area Network (WAN) that allows your client TimeIPS stations to communicate with your Master TimeIPS station via the Internet.

797
Single Sign On and Password Synchronization

Single Sign On and Password syncronization options with TimeIPS and external Systems

797
Generation Overview

TimeIPS Holiday Generation Overview shows the settings for all holidays and all groups.

797
Holiday Groups

TimeIPS Holiday Groups provide a way to have multiple employees get similar holidays.

797
MasterBuilder Integration - Setup MasterBuilder

TimeIPS can directly transfer employees' time worked into MasterBuilder with the MasterBuilder integration feature available in the optional IPSEPI enhanced payroll integration module.

795
IPSPRM - Enterprise Permissions

The TimeIPS® Enterprise Permissions Module provides the ability to create and manage permission groups that grant access or control over user-selectable groups of items.

795
TimeIPS Telephone Clocking Menu Options

Employees can remotely clock in/out, check status, listen to messages, and record a clock note using the TimeIPS Telephone Clocking system.

787
Default Generation Settings

TimeIPS Default Holiday settings configures parameters for new holidays.

781
API Overview

The TimeIPS API modules provide a programming API to allow integration with external systems.

781
IPSJOB Enhanced Real-Time Job / Project Tracking

The IPSJOB Enhanced Real-Time Job / Project Tracking module allows tracking of unlimited active jobs.

780
Understanding the Fall DST Transition Overtime Calculation

The fall DST transition results in workweek changes that can generate unexpected regular time hours for employees working across workweek boundaries.

780
IPSPAPI Module

The IPSPAPI module is a programming API that allows customers to programmatically interact with the TimeIPS payroll subsystem to produce reports that include overtime, shift differentials, etc.

777
Set Reset Recalulate Benefits

Benefits Totals can be set, reset, and recalculated for all employees or for a selected list of employees.

776
IPSBRD - Burdened Rate

This Burdened Rate Module provides the ability to create and manage burdened rate which can be configured for each type of pay, for each employee, based on hours worked.

775
Group Clock

The Group Clock feature allows clocking groups of employees in, out, or into another job. This feature can be helpful to track time during off-site training and allows managers to clock out employees they know are no longer working.

772
Job Import/Export

TimeIPS can import Jobs, Job Categories, and Job Customers and can also update records using the Employee Import/Export optional module.

770
Understanding Overtime Policies and Workweek Groups

A comprehensive guide to how Overtime Policies and Workweek Groups work in TimeIPS.

769
2.x Hardware Compatibility

Overview of hardware compatibility for TimeIPS 2.x.

765
Understanding the Spring DST Transition Overtime Calculation

The spring DST transition results in workweek changes that can generate unexpected overtime hours in businesses with employees working across workweek boundaries.

763
IPSJWO - Real-Time Work Order Tracking

The Real-Time Work Order Tracking module provides the ability to create work orders. Each work order can contain one or more jobs, with specific details for what needs to be done on each job.

762
Initial Configuration of an ASP System

The steps for the initial configuration of your TimeIPS ASP server are outlined in this article.

762
Badge Enrollment

The Network Clock is primarily used to clock in and out. The clock also offers a System Menu which can be used to configure the device and access other functions. This article covers how to enroll employee badges at a Network Clock.

760
Advanced Formatting for Custom Payroll759
Global Schedule Settings

TimeIPS Payroll Export can generate a file with your payroll data.

756
Piecework Admin

 

Edit and create Piecework, including Commissions and Tips

755
Expression Variables for Custom Report / Custom Payroll Export

Expression Variables available for Custom Report / Custom Payroll Export

755
LDAP: Active Directory Sign On Through IPSLOGIN

This article describes how to configure the IPSLOGIN module which allows users to sign on to TimeIPS using the password on their LDAP account.

751
Group Piecework

Group Piecework is used when compensation is needed for the labor of multiple employees. The amount is split among the group, based on hours worked by each individual, for example, a group of servers with pooled tips.

750
QuickBooks Integration - Setup TimeIPS

Before running the QuickBooks Integration for the first time, you will need to setup your TimeIPS QuickBooks Payroll Export Type Settings.

745
IPSSFT - Shift and Shift Differential

The TimeIPS Shift module allows shifts to be created and time entered for those shifts.

745
Cannot Send/Receive E-mails

Cannot Send/Receive E-mails.

740
Holiday Reporting

TimeIPS Holiday Reporting allows viewing and modifying holiday events.

737
Adjusting SMTP Mail Settings

TimeIPS is its own SMTP Mail Server. TimeIPS can also use any outgoing SMTP Mail Server to send email notifications, backups, and alerts.

735
IPSDIV - Division

TimeIPS Divisions are designed for companies that own, operate, or provide staff to independent business units. Each Division module allows for the creation of an additional sub-company where virtually all the operations in TimeIPS are available,

730
External Sync - File Import

If you are maintaining your Employees in a separate system, such as Master Builder or Quickbooks, you can configure TimeIPS to automatically fetch that information so that it will be available for Employee Clocking.

730
Clock In and Out from the TimeIPS Station

Once employees have been entered into TimeIPS with an Employee ID/Badge Number, they can begin clocking in and out. Various employee identification devices are available. This article discusses identification devices that can be used with TimeIPS.

730
Manual Holidays

TimeIPS Manual Holidays allow quickly creating one-time holiday events.

727
Relay Control

The TimeIPS Relay Control System is intended for the following applications: Signaling the beginning and/or the end of a shift. Providing a warning prior to the beginning of a work period.

725
Installing an Uninterruptible Power Supply (UPS) Battery Backup

TimeIPS supports graceful shut down with APC brand Uninterruptible Power Supply (UPS) battery backup devices. Most APC brand SmartUPS and BackUPS devices are supported. The IPSIPS module is required.

725
Schedule Groups Break Rules Expression Variables

A summary of the options and usage of expressions in Schedule Group Break Rules.

724
IPSOTO - Advanced OverTime Options

The TimeIPS IPSOTO - Over Time Options Module™ provides extensive and advanced overtime rule options.

722
Real-Time Work Order Tracking

This Article covers how to create a work order in TimeIPS that contains one or more jobs.

721
Enable/Disable Num Lock Warning

The Network Clock is primarily used to clock in and out. The clock also offers a System Menu which can be used to configure the device and access other functions. This article covers how to enable or disable the Num Lock Warning.

720
Add/Edit Workweek Groups

Workweek Groups allow administrators to manage sets of employees who follow the same workweek schedule and have their overtime calculation done in the same way. Requires TimeIPS v1.5.0 or higher

716
Departments

If you have upgraded your TimeIPS System from a version older than 1.10, the system named "Departments" has been renamed to "Organizational Units".  There is a new "Departments" system.  This change was made after extensive customer f

710
Modules/Upgrades

Many features and optional modules are available for TimeIPS to expand and improve the system's capabilities.

710
ASP System Settings

The System Settings page lists the configuration settings for core components of your TimeIPS® Server.

710
IPSASH - Advanced Scheduling

The TimeIPS IPSASH - Advanced Scheduling Module™ is an expansion to the TimeIPS scheduling system (IPSSCH) that allows creating advanced rules and actions for scheduled trigger and times.

705
IPSSCH - Scheduling

The TimeIPS IPSSCH - Scheduling Module™ is an expansion module for the TimeIPS system that offers the flexibility of automatic clock controls for less deviation from scheduled work hours.

700
Import Preprocessors

Import Preprocessors

700
Relay Control: Manage Relay Timers/Schedules

Manage Relay Timers/Schedules

691
Payroll Export

TimeIPS Payroll Export can generate a file with your payroll data.

690
Clock Configuration

Clock Configuration

690
Pay Modifications

Pay for worked time can be modified by jobs, shifts, holidays and overrides.

690
Division Clock and New Clock Settings

Settings that apply to all clocks, and settings that will be applied to new clocks when they are registered with TimeIPS.

685
Editing Time In/Out or Adding Notes to Time Events

You can view and edit an employee's time through the employee's time/edit report.

685
Remote Clocking Whitelist Expressions

A summary of the options and usage of expressions in remote clocking.

680
Enterprise Permissions

The TimeIPS Enterprise Permissions module is designed for companies that need to delegate responsibility and carefully control access within TimeIPS.

675
Schedules and Automatic Adjustments

The Automatic Time Adjustment feature allows you to round clock in/out time and job changes, set automatic lunch deductions, and setup time snaps.

675
Manual Payroll Export

TimeIPS Payroll Export can generate a file with your payroll data.

670
Jobs

Jobs allow you to track time worked on specific tasks. You can also assign jobs to customers and organize your jobs by assigning them to categories. The IPSIPS optional module is required.

670
Advanced Modifications and Accruals using Expressions

The TimeIPS Advanced Modifications and Accruals feature uses custom expressions in conjunction with Benefits.

669
Time Edit/Report

The Time Reporting and Edit interface allows for quick and easy search, viewing, reviewing, and modification of Clock Events, Benefit Events, and Holiday Events.

660
Biometric Validation

TimeIPS can validate employee identification using both capacitance and RF (radio frequency) based biometric fingerprint authentication. Employees clock in and out of TimeIPS and are asked to present their finger for validation.

660
Divisions Management

TimeIPS Divisions are designed for companies that own, operate, or provide staff to independent business units. Each Division module allows for the creation of an additional sub-company where virtually all the operations in TimeIPS are available, but&

660
Manage Employee Selection Groups

Employee selection groups enable you to preset specific groups of specific employees, departments, sites, jobs, schedule groups, and accrual groups for different reports.

655
Employee Report Card

Provides a quick snapshot of employee information vital for reviews or at any time an manager needs to see employee performance

655
Batch Time Entry

Batch Time Entry provides a quick way to manually enter time for multiple employees.

650
Offline Events

Offline events are created to maintain the integrity of time punches during times where connection issues have occurred.

650
Clock Processing Order

Various rules may be setup and processed against each time event. This article discusses the order in which those rules are applied, and therefore effect, each new time event.

645
System Settings

The System Settings page lists the configuration settings for core components of your TimeIPS® Server.

645
My Settings

Use My Settings to configure IP Verification settings, system and/or sidebar notifications, and to set display options in Employee Administration. System Notification options are also available to those with the proper permissions level.

645
Work Order Report

Work Order Report

640
Schedules Per-Hour Report

Schedules Per-Hour Report

635
Tardy Report

The Tardy Report shows Tardy, On-Time and Absent employees. Tardy status is determined by setting a required arrival time.

630
Tardy Report by Schedule

The Tardy Report by Schedule is a weekly report showing Tardy, On-Time and Absent employees. Tardy status is determined by each employee's schedule.

630
My Work History

Employees can view their work history and leave notes regarding their time in and out for their manager.

625
Remote Clock Setup

Remote Clock Setup

625
Break Violation Report

The Break Violation Report allows quick identification of employees without a sufficient break in a selectable period of time.

625
Directory

The Directory allows all employees to view general company and employee information. As well, employees can view, in real-time, who is currently clocked in.

620
Add New Employee

Employee Administration stores information on each of your employees, including their login username/password, ID/badge number, and current employment status.

620
End of Week Mailer

The End of Week Mailer is a special report that re-sends the end-of-week report for any week to selected employees.

620
TimeIPS What's New - Version 2.4

Summary of new features in TimeIPS version 2.4.

620
Sign-off Report

The Sign-off Report displays employees hours worked in regular time, overtime, and doubletime for the select date range and includes a signature line for the employee and supervisor.

615
Payroll Types

TimeIPS uses Payroll Types to group employees with the same payroll period. Payroll will be run once for each Type. Time Reports and Special Reports may be viewed by Type.

615
Schedule Violations Report

Schedule Violations Report

610
2.3 to 2.4 Migration Guide

Overview of important changes from version 2.3 to 2.4.

610
Shifts

Shifts provide a way to manually enter time in batches.

610
Employee Summary Report

Employee Summary Report

605
Schedule Groups

Schedule Groups provide automatic clocking functions that allow you to set up clock events to occur at a specific time.  Requires IPSSCH module.

595
Monthly Employee Counts

The Monthly Employee Counts special report is intended to assist with calculating Medical Loss Ratio for the purpose of ACA compliance. The results table provides data for a given year regarding how many of your employees meet the definition of "full

590
Site Summary Report

The Site Summary report summarizes hours worked by employees during a calendar week, grouped by site.

580
Overtime Policies

Overtime Policies define how overtime is calculated for workweeks.

580
Benefit Types

Add or edit benefit types

580
QuickBooks Pay Item Expressions

A summary of the options and usage of expressions in creating pay items for the QuickBooks export.

580
Tabbed Employee Administration View

Employee Administration stores information on each of your employees, including their login username/password, ID/badge number, and current employment status.

570
Supported Functions for Advanced Expressions

Functions for use in certain tools, such as Custom Report or Custom Payroll Export.

565
Desktop App Configuration

Desktop Clocking App Configuration

560
Custom Reporting/Payroll Export Settings

TimeIPS can generate a custom report or payroll export file based on custom specifications.

560


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©2004-2018 TimeIPS, Inc. All Rights Reserved - TimeIPS and the TimeIPS logo are registered trademarks of TimeIPS, Inc.
"Intelligent Personnel System" "Run your Business. We'll watch the clock." are trademarks of TimeIPS, Inc.
TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.