Applies to versions: 1.3, 1.4, 1.5

TimeIPS Telephone Clocking Menu Options

Employees can remotely clock in/out, check status, listen to messages, and record a clock note using the TimeIPS Telephone Clocking system. Following is a summary of the menu options available when calling the Telephone Clocking system.

Dial TimeIPS Telephone Clocking Phone Number

If the caller's phone number is "Call Blacklisted", a message to that affect will play then the call will be disconnected.

{System Greeting Plays}

If the caller's phone number is on the "Clock In/Out blacklist" or not on the "Clock In/Out whitelist", a message to that affect will be heard. The caller will have the option to listen to messages. If the caller is a manager or administrator, additional administrative menu options will be available.

Enter a Badge Number then #.

Accepted entries are:
[ID] #

If a PIN number is required, the caller will be prompted to enter their PIN number now. If the PIN is not set or if PIN Re-registration is required, the caller will be prompted to setup a PIN number then state their first and last name.

"You have [#] messages"
{Employee Status Plays}

1 - Clock In (if Clock In/Out is not restricted)

2 - Clock Out (if Clock In/Out is not restricted)

3 - Change Job (if currently clocked in)

{Job Prompt}
Enter [Job code]# for a job or just # for no job
With IPSJWO module, enter [Work Order Code]*[Job Code]# for a Work Order Job

4 - Play status

5 - Play messages (If messages are set)

{Message Plays}
1 - Previous/Backward
2 - Next/Forward
7 - Repeat
9 - Exit

Record a Clock Note (If just clocked in or out)

Record after the beep or * to cancel}
1 - Save
2 - Re-record
3 - Delete
7 - Play Message
9 - Exit

6 - Change PIN number (If PIN number is required)

7 - Manager's Menu (If a Manager of at least one employee)

1 - Check Status of an Employee
2 - Check Status of Your Employees
3 - Review or Change a Message for an Employee

1 - Review Messages
2 - Record a New message
9 - Exit
4 - Review or Change a Message for All Employees
1 - Review Message
2 - Record a New message
While reviewing a msg: 3 - Delete
While reviewing a msg: 4 - Set the start date to play the message
While reviewing a msg: 5 - Set the end date to play the message
While reviewing a msg: 6 - Set the number of times to play the message
9 - Exit
5 - Reset an Employee's PIN Number
9 - Exit

8 - Administrator's Menu (Requires Full Access or Telephone Clocking Admin Edit/Do permission)

1 - Record System Greeting

{Record after the beep or * to Cancel}
{Recorded Message Plays}
1 - Play
2 - Re-record
9 - Exit
2 - Use Default System Greeting
3 - Review or Change a Message for All Employees
1 - Play
2 - Record or Re-record
While reviewing a msg: 3 - Delete
While reviewing a msg: 4 - Set the start date to play the message
While reviewing a msg: 5 - Set the end date to play the message
While reviewing a msg: 6 - Set the number of times to play the message
9 - Exit
9 - Exit

9 - Exit

NOTE: If access is restricted by Caller ID, callers from unauthorized numbers will receive the message "TimeIPS is not accepting calls from your number" and the call will be disconnected.

NOTE: If clocking access is restricted by Caller ID, callers from unauthorized numbers will receive the message "Please note that the number your are calling from is not authorized for clocking in or out. If you need to clock from this number, please contact your manager for assistance." Options 1 and 2 will not be available to the caller.

©2004-2023 TimeIPS, Inc. All Rights Reserved - TimeIPS and the TimeIPS logo are registered trademarks of TimeIPS, Inc.
"Intelligent Personnel System" "Run your Business. We'll watch the clock." are trademarks of TimeIPS, Inc.
TimeIPS is protected by one or more patents. Patent No. US 7,114.684 B2.