Applies to versions: 2.2, 2.3, 2.4, 2.5, 3.0, 3.1, 3.2

Directory

The Directory allows all employees to view general company and employee information. As well, employees can view, in real-time, who is currently clocked in.

Employee Status

The Employee Status Page is the default and most often used section of the Directory. For a detailed break-down of this page, go to the Employee Status article.

The Display Options window allows you to view/change the display preferences of the bottom window.

The middle window allows employees to create and set their own status, where as admins can create and set their own and an employee's status. For more detail, go to the Adding/Removing a Status Message and Using Global Status Message articles.

The bottom window displays all employees clocked status. The link on the employee name will pull up the current day on the Time/Edit Report. The link on the last clock event will pull up the Time/Edit Report for a date range that includes that last event, in case it needs to be edited.

Employee List

Click on the Employee List Icon

The Employee List information is pulled from the Employee page.

Using the left pane Main Menu » Administration, click on: Employees » Employees

Below is a list of the employee data included on the Directory and the Employee page and field the information is pulled from:

DIRECTORY DATA	EMPLOYEE PAGE	EMPLOYEE FIELD
Name	Personal Information	First Name, Middle Name/Initial, and Last Name
Department	Employment Information	Department
Phone Ext	Contact Information	Phone Extension
Home Phone	Contact Information	Home Phone NOTE: Check the box next to Publicly Viewable if you want the Home Phone to appear in the Directory.
Cell Phone	Contact Information	Cell Phone NOTE: Check the box next to Publicly Viewable if you want the Cell Phone to appear in the Directory.
Address	Contact Information	Address NOTE: Check the box next to Publicly Viewable if you want the Address to appear in the Directory.
E-mail	Time Reports/E-mail Alerts	E-mail address marked as Employee's E-mail or Default. NOTE: Check the box next to Publicly Viewable if you want the Email to appear in the Directory.

NOTE: Employee phone numbers will display only if marked as Publicly Viewable in the employee's information. To show or hide an employee's phone numbers, see the Contact tab under Employees section.

Clocked In

Click on the Clocked In Icon

Currently Clocked In Employees are grouped by their Organizational Unit.

NOTE: If there are more employees clocked in than fit on your screen you can click anywhere in the Currently Clocked In box, which will allow you to scroll up and down within the box.

Clocked In Excess Hours

Click on the Clocked In Excess Hours Icon

Employees exceeding their scheduled total work hours will be highlighted in red. These limits are set in the Employee section on the Schedule Tab.

Using the left pane Main Menu » Administration, click on: Employees » Employees » Schedule

The bottom half of the Schedule tab is used to generate the Clocked In Excess Hours Monitor.
The Scheduled total work hours per week would need to be specified. If you would like the employee to see their hours worked or the remaining time to be worked in a week, select "SHOW."
Employee's schedules must have a start time for the week. Select the Begins on day of week and time of day from the drop-down boxes. If an employee's day begins at a time other than midnight, you may want to have one or more of the schedule points fall on a different calendar day. For example, an employee's schedule begins at noon, their first in could be 8pm, first out could be 12am, second in could be 1am, second out could be 4am.
TIP: Click on the "Copy" tab above the daily In/Out times to quickly clear the schedule, load a standard 8-5 schedule, copy Monday to Tuesday-Friday, copy Monday to Tuesday-Sunday, copy a schedule forward to the next week, or to copy one employee's schedule to another's.

Applies to versions: 2.2, 2.3, 2.4, 2.5, 3.0, 3.1, 3.2

Directory

Directory

Using the left pane Main Menu under Tools, click on: Directory

Employee Status

Employee List

Using the left pane Main Menu » Administration, click on: Employees » Employees

Clocked In

Click on the Clocked In Icon

Clocked In Excess Hours

Click on the Clocked In Excess Hours Icon

Using the left pane Main Menu » Administration, click on: Employees » Employees » Schedule

Company Information

Click on the Company Information Icon

Using the left pane Main Menu » Administration, click on: System » Company/Divisions » Directory

Additional Directory Options