Applies to versions: 3.1, 3.2
Benefit Alerts can be used to let management know when employees have maxed out their accruals or use benefits to the point where their accrued level is below zero.
The Email Automation module (IPSEML) is required.
Using the left pane Main Menu » Administration, click on: Benefits » Benefit Alerts
Create A New Benefit Alert
When creating a benefit alert, the employee that the alert will run as can be specified. Typically, you will select yourself, but there may be occasions when one employee may wish to create an alert on behalf of another. The lists containing the potential employees this alert applies to and to whom alerts should be sent will be based off the permissions of the run as employee.
- Click the + (plus) sign to the far left of the Create a new benefit alert bar.
NOTE: If NO templates currently exist for employee benefits, go to System » E-Mail Templates to create a template
- Add a Name to the benefit alerts event.
- Choose which employee these benefit alerts Run As. Typically, you will specify yourself unless there is a special need otherwise.
- Choose the Employees this benefit alert applies to.
- Choose the employees list this benefit alert is Sent To.
- Add a detailed description of the alert.
- Alert On: Choose which type of event will trigger an alert.
- Select a Benefit Type/Subclass for this alert, or leave it at the default of "All Benefits".
- Hours Threshold: Enter the number of hours used for threshold alerts. (This option only appears when "Benefits Below Threshold" Alert On is chosen.)
- Choose an email Teplate to use when sending out notifications.
- Click the Add Alert button to save. The Alert will then appear in the Benefit Reminder list below.
To Edit, Process, Test, or Delete
- Click the + (plus) sign to the far left of the Benefit Reminder Name.
- Make any necessary changes then click the Save Row button.
- Process or Test: You can force the alerts to run now by pressing Process Alert button or you can generate a test email to review by clicking the Process As Test button.
- To delete this alert, click the Delete button.
Note: All alerts aggregate information for all employees the alert applies to. Therefore, if your employee selection includes 1,000 employees, only one email will be sent to each recipient. There will not be 1,000 individual emails generated per recipient.