Applies to versions: 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 3.0, 3.1, 3.2
Initial Configuration of an ASP System
The steps for the initial configuration of your TimeIPS ASP server are outlined in this article.
TimeIPS Server Types
TimeIPS Servers are available as dedicated hardware servers (network appliances), hosted accounts (TimeIPS ASP), or as a virtual machine (TimeIPS VM). The configuration process for each is similar after the server is running. (See the VM & Hardware Server: Initial Configuration article to setup your new network or VM system.)
- TimeIPS ASP Account: Requires an Internet connection. Then, just browse to the URL and port number provided when you activated your account.
The Configuration Process
After your server is accessible on the network, the configuration process includes reviewing and accepting the license agreement, entering basic company information and creating a Full Access "Administrative Employee." The configuration process usually just takes a few minutes. Once completed, you can add and edit all settings and employee records as needed.
The Full Access Employee
The employee created on the initial configuration screen will have Full Access permissions and will be an "Administrative Employee." This employee will initially have full administrative privileges and will have access to all parts of the system and system settings. This employee will be able to assign permissions to other employees, and with the optional IPSPRM Enterprise Permissions Module, can create and maintain permissions profiles.
TimeIPS ASP Server: Initial Configuration
- Type your ASP url provided by TimeIPS into the address bar of your web browser and hit Enter. The url is normally something like "https://yourcompany.timeips.com" but it can also be "http://asp.timeips.com:your-port-number" as shown above.
- The TimeIPS Main Page will appear. Click the Login link and enter your Username and Password.
- Once logged in, you are ready to start configuring your company policies.
Prepare Your System for Employees
It is essential that you begin by creating OverTime Policies, Workweek Groups and Payroll Types for your employees to belong to when you add them. Please read Understanding Overtime Policies and Workweek Groups and be sure that when adding employees, you assign them to an appropriate Workweek group.
It is a good idea to also configure Holidays and your New Employee Defaults before adding employees.
Prepare Your Employee Data
You can manually enter your employees into TimeIPS (see instructions below) or you can import the employee data from a spreadsheet. (See Importing/Updating Employee, Department, or Site Information.)
An employee's first and last name and a unique identifier (such as an employee number or badge number) are all that are initially required to set up an employee record. However, TimeIPS has the ability to maintain a vast array of employee details. Additional employee information can be added or edited at any time after the employee record has been created.
For initial setup, we recommend you prepare a list of your employees by first and last name and a unique identifier, such as an employee number or badge number.
NOTE: TimeIPS uses the badge number field to store the unique identifier for each employee. TimeIPS will automatically generate badge numbers for your employees if you do not assign them.
Manually Add Employees to TimeIPS
See the Tabbed Employee Administration View for more information about the different employee tabs.
Using the left pane Main Menu » Administration, click on: Employees » Employees
The Employee Administrator (Jenny Enochson, in the above example) will be the first employee record in your TimeIPS system.
- Click on the Add Employee icon to begin adding employees to TimeIPS.
- Add the employee's first and last name, modify the badge number if needed, select the appropriate Payroll Type, Work Week Group, etc. then click on Create Employee. Repeat this step until all employees have been added.
Once your employees are entered into TimeIPS, your TimeIPS system is ready for employees to begin clocking!
What's New in TimeIPS? (1.3, 1.4, 1.5, 1.6, 1.8, 1.9, 1.10, 1.11, 2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 3.0, 3.1, 3.2)
VM &amp; Hardware Server: Initial Configuration (2.0, 2.1, 2.2, 2.3, 2.4, 2.5, 3.0, 3.1, 3.2)