Date printed: 10-21-2018 Last updated: 03-07-2014
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The steps for the initial configuration of your TimeIPS network or VM server are outlined in this article.
TimeIPS Servers are available as dedicated hardware servers (network appliances), hosted accounts (TimeIPS ASP), or as a virtual machine (TimeIPS VM). The configuration process for each is similar after the server is running. (See the ASP Initial Configuration article to setup your new ASP system.)
After your server is accessible on the network, the configuration process includes reviewing and accepting the license agreement, entering basic company information and creating a Full Access "Administrative Employee." The configuration process usually just takes a few minutes. Once completed, you can add and edit all settings and employee records as needed.
The Full Access Employee
The employee created on the initial configuration screen will have Full Access permissions and will be an "Administrative Employee." This employee will initially have full administrative privileges and will have access to all parts of the system and system settings. This employee will be able to assign permissions to other employees, and with the optional IPSPRM Enterprise Permissions Module, can create and maintain permissions profiles.
Once a TimeIPS hardware server has been connected to your network, you will need a PC or laptop with a web browser to navigate to the IP address shown on a monitor connected to the TimeIPS Server (or VM window). After the boot process is completed, select options from the initial menu. The current IP address will be shown on the screen. The bootup process waits a few seconds for DHCP to obtain an address (when in DHCP mode). If DHCP does not respond in time, the address may be blank. Select the "Reread Network Settings" option to refresh the screen. If a monitor is not available, you may be able to monitor your DHCP server log to find the IP address obtained at bootup.
It is essential that you begin by creating OverTime Policies, Workweek Groups and Payroll Types for your employees to belong to when you add them. Please read Understanding Overtime Policies and Workweek Groups and be sure that when adding employees, you assign them to an appropriate Workweek group.
You can manually enter your employees into TimeIPS (see instructions below) or you can import the employee data from a spreadsheet. (See Importing/Updating Employee, Department, or Site Information.)
An employee's first and last name and a unique identifier (such as an employee number or badge number) are all that are initially required to set up an employee record. However, TimeIPS has the ability to maintain a vast array of employee details. Additional employee information can be added or edited at any time after the employee record has been created.
For initial setup, we recommend you prepare a list of your employees by first and last name and a unique identifier, such as an employee number or badge number.
See the Tabbed Employee Administration View for more information about the different employee tabs.
The Employee Administrator (Jenny Enochson, in the above example) will be the first employee record in your TimeIPS system.